Privacy Policy
Last Updated: October 13, 2025
Introduction
Welcome to EzyForm ("we," "our," or "us"). We are committed to protecting your privacy and handling your personal information with care and respect.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our form creation and management service accessible at EzyForm.redinblack.net (the "Service").
Contact Information:
- Email: hello@ezyform.app
Information We Collect
Information You Provide
- Account Information: Email address and authentication credentials
- API Key Metadata: Key names, prefixes, creation dates, and last-used timestamps for keys you create (used for security and abuse prevention)
- Form Content: Forms you create, questions, settings, and configurations
- Form Responses: Data submitted through your forms by respondents
- Uploaded Files: Files uploaded through forms (images, documents, etc.)
Automatically Collected Information
- Usage Metrics: Basic usage statistics about how you interact with our Service
- Authentication Cookies: Essential cookies for maintaining your login session
- Analytics Data: Usage patterns and feature interactions collected via PostHog
- Technical Data: IP address, browser type, device information, and access times collected via Cloudflare
How We Use Your Information
We use the collected information for the following purposes:
- Service Delivery: To provide, maintain, and improve our form creation service
- Authentication: To verify your identity and manage your account access
- Customer Support: To respond to your inquiries and provide technical assistance
- Analytics: To understand how users interact with our Service and improve user experience
- Security: To detect, prevent, and address technical issues, fraud, and abuse
- Legal Compliance: To comply with applicable laws and regulations
Third-Party Services
We use the following third-party services that may collect and process your data:
Clerk Auth
- Purpose: Authentication and user account management
- Data Shared: Email address and authentication credentials
- Privacy Policy: Clerk Privacy Policy
Supabase
- Purpose: Database hosting for forms and responses
- Data Shared: All form data and responses you create
- Privacy Policy: Supabase Privacy Policy
Cloudinary
- Purpose: File storage and delivery
- Data Shared: Files uploaded through forms
- Privacy Policy: Cloudinary Privacy Policy
PostHog
- Purpose: Product analytics and usage tracking
- Data Shared: Anonymous usage metrics and interaction patterns
- Privacy Policy: PostHog Privacy Policy
Cloudflare
- Purpose: DNS management, CDN, and security analytics
- Data Shared: IP address, request headers, and access patterns
- Privacy Policy: Cloudflare Privacy Policy
Data Storage and Security
Data Location
Your data is stored with our third-party service providers in their respective data centers. Please refer to each provider's privacy policy for specific data location information.
Security Measures
We implement appropriate technical and organizational measures to protect your personal information, including:
- Encrypted data transmission (HTTPS/SSL)
- Secure authentication mechanisms
- Regular security assessments
- Access controls and authentication requirements
However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
Data Retention and Deletion
Active Accounts
We retain your data for as long as your account remains active and as necessary to provide you with our Service.
Account Deletion
When you delete your account:
Form and Response Deletion
- Form responses are deleted when: (1) the form is deleted, (2) the form creator's account is deleted, or (3) manually deleted by the form creator
- Uploaded files are marked for deletion and removed during scheduled cleanup cycles
Cookies and Tracking
Essential Cookies
We use essential cookies required for authentication and maintaining your login session. These cookies are necessary for the Service to function.
Analytics Cookies
We use PostHog and Cloudflare for analytics purposes. You can opt out of these through your browser settings.
Do Not Track Signals
Some browsers have a "Do Not Track" feature. Currently, we do not respond to Do Not Track signals, but you can control tracking through your browser settings and third-party tools.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by:
- Posting the new Privacy Policy on this page
- Updating the "Last Updated" date
- Sending an email notification for significant changes (if you have provided your email)
Your continued use of the Service after changes constitutes acceptance of the updated Privacy Policy.
Data Controller
RedinBlack is the data controller responsible for your personal information. For any questions or concerns about how we handle your data, please contact us.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Email: hello@ezyform.app
We will respond to your inquiry within 30 days.
Sensitive Data Notice
While our Service does not restrict the type of data you can collect through forms, we strongly advise against collecting sensitive personal information such as:
- Health or medical information
- Financial account details
- Government identification numbers
- Biometric data
- Information about children
If you choose to collect such information, you are solely responsible for complying with all applicable laws and regulations, including obtaining proper consent and implementing appropriate security measures.
This Privacy Policy is effective as of the date stated above and governs our collection, use, and disclosure of your personal information.
